FAQs

• How will I benefit from registering my details?
• How do I apply for a vacancy?
• Can I apply off-line?
• What is the Casual Register?
• What is my User ID and password?
• I have forgotten my account password - what do I do ?
• How do I change my password?
• How often are new vacancies advertised?
• The advertisement states it is a fixed-term contract? What is a fixed-term contract?
• If the closing date has already passed, can I still submit my application?
• How long will it take to process my application?
• What is the candidate portal?
• What information should I include on the application form?
• Can I print off my application form to keep a copy for my own records?
• Do I need to fully complete all sections of the application form?
• Do I have to prove my eligibility to work in the UK?
• Why does the University ask for and monitor Equal Opportunities data?
• Who has access to Equalities data and how is it used?
• How long will my details remain on record?
• How will I be notified if I have been invited for interview?
• I have been shortlisted but am unable to attend the interview, can it be rescheduled?
• What can I expect at the interview?
• Will I be reimbursed for expenses incurred in attending the interview?
• How do I get to St Andrews/Guardbridge?
• Recruitment Office Contact details
• Trouble Shooting

By registering through our e-recruitment system, you will be able to search and apply for vacancies without having to enter your details every time. You will also be able to maintain and update your details at any time, and save previous searches so you can access them quickly.

By registering and using the system you can set up a personal account to manage your applications to the University. The system allows you the flexibility to start and save your application and to return to complete it at your own convenience prior to the vacancy closing date.

In order to submit an application for one of our vacancies, you must register on the e-recruitment system which will require a valid email address. If you don’t already have an email account, websites like Google, Yahoo etc offer the facility to open a free email account.

You will see all existing vacancies on our recruitment homepage but you can also refine the vacancies by clicking on the refine search button which will allow you to search the existing vacancies using key words eg. subject interest, school or unit, type of employment etc. From the homepage you can also register for vacancy alerts or for the University’s Casual Register.

We prefer applications to be made online as it helps us to provide you and our internal customers with the best possible service.
However, if you find it difficult to apply online, please phone the Recruitment Team on 01334 461990 to request a paper application. Please ensure to quote the name of the vacancy and the reference number.

The Casual Register is used by managers within the University to look for temporary casual workers, required to provide ad hoc cover as a result of sickness absence, holidays, special projects etc. The period of employment can vary from a few days to a maximum of 15weeks.
You will be asked to complete an application form and upload a CV to register. Your details will be held for a period of 6 months and viewed by managers throughout the University if/when a need for casual cover arises, if your skills are a suitable match to vacancy, the manager may call you to discuss the details. After 6 months we will contact you to see if you wish to remain on the Register. Please note that registering your details on the Casual Register does not guarantee any employment with the University.

Your ID will be the email address you used to create your account and you will be asked to supply a password. It is important that you remember these details as they will be required to access your application form.

Your password must contain 8 characters and contain at least 1 non-alpha numeric or special character (for example - £ ?*).

Your password must contain 8 characters and contain at least 1 non-alpha numeric (for example - £ ?*).

On the login page click on the link that says “Forgotten your password?” You will be asked to submit your email address. A new password will then be forwarded to your email account which you can copy and paste into the password box for ease of use.

On your home page click on the link at the bottom of the page that says "Change Password". First enter your current password, then enter your new password and retype this when prompted. Click on the "Change Password button" and you will see a confirmation message that your password has been changed.

New vacancies are advertised on an ongoing basis. It is worth visiting the site regularly to make sure that you do not miss out on any new vacancies.

Alternatively, sign up for vacancy alerts so that you are notified of any new vacancy. You can tailor the alerts to suit your personal requirements and ensure you do not miss out on any appropriate vacancies.

A fixed-term contract is a contract where it is agreed at the outset that it will terminate on a specified date or on completion of a specific project or task. Please refer to the advert for details for the contract duration.

Applications will not be accepted after the closing date has passed.

When you have applied for a vacancy an acknowledgement email will be sent to your e-mail account and to your candidate portal within 24 hours of submission. If you have not received your acknowledgement, firstly, log on to your candidate portal to ensure that you have submitted your application correctly.

If your application status is sitting at ‘your application is under consideration’, please contact the recruitment team on 01334 461990 to ensure they have received your application.

If your status is sitting at ‘registered not submitted’ open your application form and hit the submit button. Once submitted, your application will then be screened along with other applications after the closing date. Dependant on the number of applicants, short-listing can take anywhere up to 6 weeks following the closing date. Once short-listing has been completed, you will be notified if your application has progressed to the next stage or not, via your candidate portal and through your email account.

The candidate portal is the home page that you will be directed to following your registration or when you log onto the e-recruitment system. On this page you can see which vacancies you have applied for and any messages you have been sent by the University.

You can also edit your personal details in the candidate portal, and sign up for or edit your vacancy alerts criteria.

You can also change and edit your personal details in the candidate portal, and sign up or edit your vacancy alerts criteria.

You must ensure to complete all mandatory fields of the form which are marked with an *- For professional staff vacancies (eg Clerical, Technical, Managerial, Facilities), your application form should detail your reasons for applying, and how your experience, qualifications, skills and training meet the criteria listed in the vacancy’s person specification.

For Academic and Research vacancies, in addition to the application form, we require a copy of your curriculum vitae and a letter of application outlining your suitability for the job. You should upload and attach these documents to your application. You can also attach any relevant academic papers as detailed in the advert and further particulars.

Please remember that you will be shortlisted based on the information that you provide in your application form.

Yes. You must first save and exit the application form and then click on the print icon found on the ‘My Applications list’ in the Candidate Portal.

A completed application form will assist the Selection Committee in short-listing for the vacancy. You will only be able to submit your form when all mandatory fields are completed. When completing your application, you can easily see which sections have been completed. A red cross will appear when you have not completed the section, a blue tick when you have completed only the mandatory fields and a green tick when you have completed all fields. Please note you can submit your application when all mandatory fields have been completed (blue tick), however we would recommend, where possible, that you complete all fields of the application form as this will form the basis of the Selection Committee’s decision on whether or not to shortlist you for the job.

All employees, regardless of nationality, must complete a nationality check under UK immigration legislation, to prove their eligibility to work in the UK before commencing work at the University.

A Certificate of Sponsorship and a Skilled Worker Visa may be required for non-EEA migrants who do not have entitlement to work in the UK. Human Resources will provide information on immigration procedures for non-EEA migrants prior to starting. No employee can commence work at the University until their eligibility to work in the UK has been verified.

Details of whether a vacancy is sponsorable by the University will be included in the advert.

Further information can be found at https://www.gov.uk/check-uk-visa or by contacting hrimmigration@st-andrews.ac.uk. (Please note, by clicking on the above link, it will navigate you away from this page. If you have started your application please ensure to click save and exit before clicking on the link) https://www.gov.uk/check-uk-visa

During the application process you will be asked to provide Equal Opportunities information for monitoring purposes.

Every public statutory and non-statutory organisation which employs more than 150 employees has a duty to gather monitoring data on their staff. Higher Education Institutions have a duty to take reasonable steps to encourage applicants to disclose this information, which helps the University to provide more support or make adjustments.

Only Human Resources will have access to this data. It is held confidentially and kept separate from your other application details. The information is not seen, nor is it accessible, by the Selection Committee and does not form part of the selection process in any way.

The monitoring of data and any reports on the data are used when designing our policies or procedures in line with Equality legislation for the benefit of our staff and students, and also for those applying to work and/or study at the University.

If you were to be successful and offered the post, this Equalities information would be transferred to your personnel record and, again, would be held in the strictest confidence for reporting purposes only.

For further information on Equal Opportunities you can visit our website: (Please note, by clicking on this link it will navigate you away from this page. If you have started your application please ensure to click save and exit before clicking on the link.) https://www.st-andrews.ac.uk/policy/staff-equality-diversity-and-inclusion-review/equality-policy.pdf

Or you can contact the Equality,Diversity and Inclusion Team by emailing diversity@st-andrews.ac.uk.

In compliance with the Data Protection Act, your details will remain on record for 12 months from the date your application was last processed through the system. Applications will be anonymised after this date with your account being removed from the system.

How will I be notified if I have been invited for interview?

I have been shortlisted but am unable to attend the interview, can it be rescheduled?

What can I expect at the interview?

Will I be reimbursed for expenses incurred in attending the interview?

How do I get to St Andrews/Guardbridge?

Recruitment Office Contact details